Top Bookkeeping Tips for Landscapers

Shamal Asnani
June 10, 2024

Our team offers top tips for landscape contractors to ensure their books are accurate and compliant.

Keeping your lawn and garden thriving is your specialty, but what about the financial health of your landscaping business? Strong bookkeeping practices are essential for any business, but landscapers face unique challenges.

At Asnani CPA, we specialize in helping landscaping contractors keep accurate books. Our team has put together numerous tips for your team to use to ensure flawless and compliant bookkeeping.

Separate Your Business and Personal Finances

  • Dedicated Accounts: Open a separate business bank account and credit card solely for your landscaping business. This will simplify tracking income and expenses and make tax filing a breeze.
  • Mileage Matters: Track the miles you drive for business purposes using a mileage tracking app or keeping a dedicated logbook. You can deduct this mileage from your taxes.

Stay Organized with Receipts and Records

  • Categorize Everything: Every expense, from plant purchases to equipment rentals, should be documented with a receipt and categorized appropriately. Common categories for landscapers include fuel, fertilizer, equipment maintenance, labor, and marketing expenses.
  • Embrace Technology: Consider using bookkeeping software designed for small businesses. These programs can automate tasks like receipt scanning, expense categorization, and generating reports.

Embrace Automation (When Possible)

  • Online Invoicing: Save time and streamline your billing process with online invoicing tools. These platforms allow you to send professional invoices electronically, collect payments quickly, and track outstanding balances.
  • Payroll Power: Explore payroll processing services to simplify employee payments and manage payroll taxes. This saves you valuable time and ensures you meet all payroll compliance requirements.

Budgeting for Success

  • Track Your Income: Monitor your income streams, including recurring maintenance contracts, one-time projects, and any additional services you offer.
  • Plan for Seasonal Fluctuations: Landscaping is a seasonal business. Create a budget considering potential income dips during slower winter months and factors in equipment maintenance and storage costs.

Tax Time Preparation

  • Understand Tax Deductions: Landscapers benefit from various tax deductions, including business equipment, vehicle expenses, plant materials, and employee wages.
  • Consult a Tax Professional: Taxes can be complex, especially for small businesses. Consider consulting with a tax professional familiar with deductions specific to landscaping businesses. They can help you maximize deductions and minimize your tax burden.

By following these bookkeeping tips, you can ensure your finances are as healthy and vibrant as the landscapes you create. Remember, strong bookkeeping practices are an investment in the long-term success of your landscaping business.


When you need a full-service accounting firm, contact Asnani CPA. Our outsourced accounting firm does your business tax returnsbookkeeping, and payroll for our community in San Jose, CA.

We specialize in tax and accounting for general contractorslandscaping contractorsdigital agencies, and startups.

Book a consultation today.